Commitment to HIPAA at ACCU-SWIFT

::: At ACCU-SWIFT we have 24X7 security personnel manning our office.

::: We process the entire transcription work in our office and we don’t have any sub-contractors and hence the patient information doesn’t leave our office.

::: All the external drives including floppy disk drives are disabled on each computer.

::: Our computers require passwords to start Windows and another password to access Word files.

::: We have firewalls and antivirus software on all the computers and update virus definitions frequently.

::: Any spoiled hard copies of notes and copies of patient schedules are cross-cut shredded on site.

::: Monthly back-ups of computer systems will be done and stored in a locked outbuilding on our property.

::: We have a smoke alarm and a fire extinguisher in our office.

::: We currently require all our employees to sign a confidentiality and non-disclosure agreement.

::: We maintain up-to-date contractual agreements with all business parties.

::: We have instituted security measures to protect the security and integrity of protected information according to HIPAA guidelines.

::: All client related information when using the Internet is handled in secure 128-bit SSL encryption.

::: All the chart delivery and management system is through secure 128-bit SSL encryption and with third party certification (similar to Verisign).

::: ACCU-SWIFT has administrative procedures in place to guard data integrity, patient confidentiality, and document availability. (Information Access Control and Access Authorization).

::: To prevent unauthorized use, security devices are employed to prevent theft and/or vandalism of any information stored on our systems.

::: Technical evaluations are performed on a routine basis to make sure all systems meet or exceed specified security requirements.

::: All persons, administrators and transcriptionists, who have access to any sensitive information, patient records, or voice files, etc., have the appropriate clearances and have signed confidentiality agreements

::: We have provided privacy, security, and confidentiality awareness training to our entire workforce. Our compliance decisions are based on sound business practices and meet and exceed HIPAA.